Do you ever have those days where you feel like you’re micromanaging your business?
Unfortunately, all business owners have them.
You feel like your time is being consumed with short-growth tasks that spend all your energy when you’d rather be focusing on other aspects of growing your client base and services.
So, how do you climb out of the crazy trap of losing your valuable time (if you feel like this is your current situation)? Or, how do you avoid this roadblock entirely?
Let’s sit down together and talk about systems. You’re going to love these actionable, practical, and easy tips to jumpstart your business, so you can focus on what really matters.
How To Set Up Systems
Where are you spending your time, and how are you spending your time each day?
One of the best exercises you can do for your business is to be intentional with investing your time. Do you find yourself surfing the web when you’re trying to do research on an upcoming blog post? Or maybe you’re on social media (again).
Some of the best ways to stay focused on your tasks, especially when you’re online, is to avoid distractions.
There are some amazing free and paid programs that will keep track of how you spend your time online, block certain social media sites, and provide an analysis report on your time habits so you can see firsthand where your time is being spent.
Some programs to check out, include:
There are so many incredible programs that help business owners succeed with using their company’s time wisely.
One of the biggest differences between a good business and a great business is how the company is spending their time and where they’re investing their time.
If you feel a little overwhelmed at all the possibilities, or if you don’t know where to start in finding the right program for your company, let me give you a list of some of my favorite sites.
- Zapier is one of the best automation tools your business will use. This company has over 1,000 apps to move info between your web apps so you can focus on the work you need to do.
- If This Then That is another great automation tool for business and personal use.
- Asana helps teams manage their projects and track their results. Asana is free for teams up to 15. This program is perfect if you work with multiple people in your business.
- Evernote is perfect for organizing your work and life. The notes you make in Evernote go with you on your desktop and phone.
- Dropbox is for secure file sharing and storage solution. This program is a must for business with lots of paperwork.
Hiring a VA/Outsourcing
One of the best investments you can make in your business is to hire a virtual assistant or outsource a project.
You can hire a VA to:
- schedule appointments with clients
- manage your email
- create content for your blog
- alleviate any other time-consuming activity
Make a list of tasks you don’t like to do but are essential to your business. This will help you narrow down what to hire out for.
If you’re nervous about hiring a full-time VA, ask other business associates and friends who they recommend. Then, once you find someone you feel would be a good fit, do a trial period to make sure you’re good match for each other.
Setting Up Systems
If someone were to come into your business, would they know how to take over a certain job? Could they easily manage your social media accounts or create amazing quality content for your regular customers as a “thank you.”
When you take the time to set up specific systems for your business, you’re allowing others to be trained for certain areas in your company.
The more you educate your employees the more they’ll be able to step up and take on the responsibility you shouldn’t have to worry about in the moment. You can easily set up these systems by creating a training manual for each position in your company.
Social media is a much-needed beast, but this can also take up a lot of time. One of the best investments you can make in your productivity is to automate your social media accounts.
Automating your social media allows you to create your content calendar and plan for upcoming holidays, giveaways, and really connect with your ideal audience.
Here’s a list of a few free (and paid) programs to help you get started.
- Grum (Instagram only)
- Facebook Scheduling Tools
- If This Then That
As you focus on using your time wisely, taking advantage of certain programs and apps to increase productivity, hire a virtual assistant, set up systems for your business to succeed, and automate everything that you possibly can, you’ll begin to see your productivity increase.
What’s your best way to stay productive in growing your business?